1. NAME

The organisation shall be called Dundee East Community Sports Club, hereafter referred to as “the Club”.

 

2. OBJECTS

2.1 To promote and nurture sport and related activities in Dundee East by encouraging and supporting all sporting activities by way of creation of the Club and provide facilities for the development of sport.

 

2.2 The Club is committed to encouraging the highest professional and ethical standards. All individuals involved in the Club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner.  2.3 The Club may undertake other activities incidental to, but with the direct aim of the main objectives as in 2.1 and 2.2.

 

3. MEMBERSHIP

3.1 Membership shall be open to all individuals.

 

3.2 Existing sports clubs may also apply to become a member of the Club to be known as a Group Club [GC1}. Each of their members may also hold individual membership of the Club.

 

3.3 Individual members shall pay an individual annual subscription that will be fixed at each Annual General Meeting. The Club, in General Meeting, may require members to contribute to the funds of the Club by way of a special levy. {HJ2}

 

3.4 Group Clubs shall pay a subscription fixed at the Annual General meeting based on the number of members registered with the Group Club.

 

3.5 Membership subscriptions shall be designated into categories [GC3} that suits the make up of the membership from time to time [HJ4}. The Executive Committee shall determine such designations at the Annual General Meeting.

 

3.6 Membership shall entitle each and every member who has paid their subscription and any additional levy (fixed at any General Meeting) to use the Club’s facilities as appropriate to their category of membership.

 

3.7 All members joining the Club shall be deemed to accept the terms of this Constitution and any Bye-Laws enacted from time to time and adopted by the Club. In particular without prejudice to the foregoing generality, the requirements to conduct themselves in accordance with the Club's ethical framework and bye-laws as to discipline as set out therein.

 

3.8 Any person or Group Club seeking to join the Club shall submit an application to the Executive Committee. Members shall be admitted by the Executive Committee. Membership is open to all. No application will be refused on other than reasonable grounds. There will be no discrimination on grounds of race, occupation, sex or religious, political or other opinion or sexual orientation. 4. MANAGEMENT

 

4. MANAGEMENT

4.1 The affairs of the Club shall be conducted by an Executive Committee which shall consist of elected officers of the Club plus one representative member from each. All of whom will be elected at the Annual General Meeting.

 

4.2 The officers of the Club who shall be honorary shall be the Chair, Vice Chair, Treasurer and Secretary. If the post of any office or ordinary committee member should fall vacant after such an election, the Executive Committee shall have the power to appoint temporarily to the post until the next Annual General Meeting.

 

4.3 All Executive Committee members must be members of the Club and their subscription paid.

 

4.4 The said officers shall also be trustees ex officiis [GC5] of the Club who shall hold any property belonging to the Club in their name and shall further be entitled to sue and be sued on behalf of the Club as trustees ex officiis. They shall all be entitled to personal indemnity out of the funds of the Club where they acting bona fide in their capacity as officers of the Club [HJ6}.

 

4.5 The Executive Committee shall have full power to deal with all matters relating to the Club not reserved to a General Meeting in terms of this Constitution, including power to make public and enforce bye-laws as the Committee feel necessary. To govern the activities of the Club [including bye-laws relating to discipline].  

 

5. GENERAL MEETINGS

5.1 Annual General Meeting

 

The Club shall hold an Annual General Meeting within 120 days {GC7} of the end of the financial year to consider and/or approve the [HJ8];

minutes of the previous AGM.

Chairman's report

Secretary's report

Treasurer's report and Annual Accounts.

election of the Executive Committee

appointment of the person(s) responsible for certifying the Annual Accounts

fixing of subscriptions for the ensuing year

changes to the Constitution, Rules and Bye-Laws.

Deal with any other relevant business.

 

5.2 Extraordinary General Meeting

An Extraordinary General meeting shall be called by an application in writing to the Secretary subscribed by at least 10% of the members [HJ9] of the Club who are eligible to vote at the date of the application or any Group Club. Members’ subscriptions must be fully paid at the time of application. The Executive Committee shall also have full power to call an Extraordinary General Meeting.

 

5.3 Notices

At least 28 days [GC10][HJ11] notice and the Agenda shall be forwarded to all voting members of any general meeting.

 

5.4 Voting

With the exception of changes to the Constitution and Rules, decisions put to a vote shall be resolved by simple majority of all members eligible to vote[HJ12] at the date of the General Meeting.

 

The Chairman of the Club shall hold a deliberative as well as a casting vote at General and Committee meetings. 

 

5.5 Quora

The quorum at a General Meeting shall be 10% of the ordinary members and the quorum for Committee meetings shall be 40% of the committee.

 

5.6 Changes to the Constitution

Any change to the Constitution shall require a two thirds' majority of those present, eligible to vote and voting at a General Meeting.

 

A proposal to change the Constitution must be submitted in writing to the Secretary who shall circulate the proposal to all members and allow seven days for submission of any amendments before calling a meeting in accordance with Rule 5.3 above.

 

All proposals for changes to the Constitution and Rules shall be signed by two members eligible to vote at a General Meeting.

 

6. FINANCE AND ACCOUNTS

6.1 The financial year shall commence on 1 April and end on 31 March.

 

6.2 The treasurer shall be responsible for the preparation of the Annual Accounts of the Club.

 

6.3. The Accounts shall be certified by an appropriate independent person elected annually at the Annual General Meeting. 

 

6.4 All cheques drawn against the Club's funds shall be signed by the Treasurer and one other from the Executive Committee.

 

7. DISSOLUTION

7.1 The Club is a not for profit organisation. All profits and surpluses will be used to maintain or improve or develop the Club's Objects including the purchase and maintenance of property. No profit or surplus will be distributed other than to another not for profit organisation on a winding up or dissolution of the Club.

 

7.2 If, upon the winding up or dissolution of the Club, there remains after the satisfaction of all debts and liabilities any property whatsoever, the same shall be transferred to some other organisation or organisations having objects similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club by resolution passed at a General Meeting or in the absence of such a resolution (or that the extent to which it cannot be given effect) the office of the Charities Commissioner shall decide.

 

 

DECSC is entered in the Scottish Charity Register - Registration No. SC040408